While it may seem to be just a few moments each day, collectively, it can be a large amount of time that could be spent on more productive and revenue-generating tasks. Employees spend hours printing, filing, organizing and searching through paper documents each year. Paper-bound processes are slow and fraught with risk, and the management of documents can be a waste of time. Streamlined Business Operations and Faster Payments Going paperless is a clear indication that you take the commitment to going green seriously and are changing your operations to reduce your carbon footprint. office worker uses about 10,000 sheets of paper a year.Įnvironmental considerations are increasingly important to customers vetting vendors and suppliers. One of the greatest benefits of going paperless in business is that it moves you in the right direction to meet those goals, since the average U.S. Many companies today have initiatives to go green and improve their carbon footprint. Well-designed disaster recovery plans can include provisions for important files to be stored where they can be accessed immediately and for less essential files to be archived. It’s inexpensive and simple to keep multiple copies of files digitally, and backups can be scheduled to occur automatically. Paperless cloud solutions can be employed to protect business documents, keeping localized natural disasters from destroying critical files. It’s unlikely that both your main building and offsite storage would get destroyed at the same time, but putting the appropriate amount of distance between them to prevent this also makes the backups difficult to access. Paper backups of documents can be expensive to produce and store. Fires, floods and other disasters can cause the business to lose years or decades of information in a matter of hours. Better Backups and Disaster RecoveryĪs with any physical media, paper can get damaged or destroyed. Plus, network access makes these documents electronically searchable and available from nearly anywhere, so team members can retrieve files even while traveling or working from home. Storing virtual files on a server-locally or in the cloud-ensures the information is available and that versions can be kept together and clearly marked. Going paperless in your business means that files are in the same place and easily accessible. Did the client sign the current version, or the one with the change on page 3? Did the CEO grab version two or version three of the report for the board? Documents are easy to misplace or transport with no one knowing where they are at any given moment.ĭuplicate documents present just as much of a challenge. Looking at your desk or at the desk of a colleague, however, may provide all the proof you need.Įven if everyone in the office is fastidious, physical files and documents can go missing. If you have rows of pristinely labeled and alphabetized file cabinets in your office, you may be wondering how digital documents could be any more organized. Here, we’ve outlined six benefits of going paperless in business, plus a few tips on how to start the transition for your business. If your business is still swimming in paperwork, it’s time to consider making the transition. The Benefits of Going Paperless in Business Some businesses that are still highly dependent on physical documents to complete day-to-day tasks believe that using paper in their processes and systems makes them more organized.īut, in reality, businesses that minimize or even eliminate their reliance on paper actually become more efficient-and enjoy various other benefits. You’ve collected years of knowledge (a massive benefit to your company) into a thorough bank of documents in your office.īut, are your team members just as organized with the documents they are responsible for? How much time do you spend printing and copying each week? How much have you budgeted for rising paper and ink costs? You’ve always kept thorough records in a neat system, and it’s proven time and time again to be to your advantage. You’d consider yourself to be an efficient, organized and detailed leader. Nobody knows your business better than you.
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